Space Allocation Done The Way Meetings Are Planned.
Assign and optimize event spaces with ease, ensuring every room meets your stakeholder and content needs.
From ballrooms to breakout spaces, Pholeo provides the tools to manage layouts, furnishings, and logistics, keeping your event running seamlessly from start to finish.
Space Allocation with Purpose
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Match Your Contract
Assign contracted spaces like ballrooms, breakout rooms, or halls with precision. Use detailed attributes such as square footage, seating capacities, and tailored notes to meet every stakeholder’s needs
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Plan Your Room Sets
Ensure each room is ready for its purpose, whether it’s a presentation or dining area. Allocate furniture, A/V, and decor with Pholeo’s item-level planning, creating a comprehensive production plan for every spaces.
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Update in Real-Time
Capture last-minute adjustments with labeled updates like “Change Required.” Filter your Pholeo by these tags to keep your team and vendors aligned as changes unfold, ensuring seamless execution.
Pholeo allows my team to plan together, no more worrying about breaking a formula and spending hours trying to fix the budget spreadsheet.
With Pholeo the real-time numbers are always just a click or tap away.
Regina Panza
F&B Lead
Manage Your Team Better with Pholeo
Dynamic Space Planning
Assign ballrooms, breakout rooms, and halls for seating, dining, or presentations with ease. Furnish each space with the appropriate seating, A/V, and food service setups to ensure a seamless experience.
Customizable Room Sets
Tailor room setups by incorporating specific items like furniture, decor, and A/V equipment. Budget for additional needs directly within the system to streamline planning and costs.
Efficient Room Flips
Schedule sequential service items to plan smooth room transitions and logistics for flips. Generate detailed production plans to ensure your team has clarity on every adjustment..
Real-Time Changes
Quickly flag items with "Change Required" to communicate last-minute updates. Use labels and filters to keep your team and vendors aligned and responsive.
Why Choose Pholeo?
Integrated Workflow
Track space utilization in tandem with budgets, inventory, and other workstreams for holistic planning. Identify gaps and optimize room assignments to maximize event efficiency.
Inventory on the Fly
Easily create and recall items like A/V equipment, decor, and food service tools from your inventory. Ensure every room is equipped with the right resources for seamless execution.
Block Schedule in the Works
Stay tuned for exciting updates in 2025, including enhanced visual layouts for contracted space planning.
Space Allocation FAQs
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Space allocation is the process of assigning contracted event spaces to specific needs like seating, dining, or presentations. In Pholeo, planners can program space details, assign services, and create a comprehensive production plan for each location.
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Absolutely. Pholeo allows you to flag items with "Change Required" and filter by these labels to manage real-time updates, ensuring vendors and your team stay aligned.
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Pholeo enables planners to schedule sequential service items for the same room, capturing setup and teardown details. This ensures smooth transitions between room uses, like shifting from a seminar to a banquet.
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Yes! Pholeo lets you allocate A/V equipment, furniture, decor, and even food service items directly to specific rooms. You can also budget for these needs within the platform to maintain cost transparency.
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Pholeo integrates space allocation with other workstreams like inventory and budgets. This gives you a complete view of where spaces are being used and highlights any underutilized areas.
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Visual layouts are an exciting feature currently in development for 2025. This update will allow planners to view and manage contracted spaces with even greater precision and clarity.
Ready To Learn More?
Discover how Pholeo can transform your event planning process.
Fill out the contact form, and our team will be in touch to show you how we simplify and streamline event logistics.
