Revolutionize Your BEO & Invoice Management
From planning to execution, Pholeo simplifies food and beverage logistics for unmatched efficiency.
Go digital, increase collaboration between planners and suppliers, and reduce the amount of revisions it takes to produce a successful event.
Smart, Sustainable, and Seamlessly Paperless
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Digital-First Event Planning
Ditch the binders and paperwork—Pholeo’s digital interface keeps all your event details in one organized platform, accessible anytime, anywhere.
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Real-Time Updates
Make changes on the fly and see updates reflected instantly across your team and vendors, ensuring seamless execution from start to finish.
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Sustainable Practices
Reduce your environmental footprint by eliminating paper-based processes. Pholeo empowers you to plan events efficiently while promoting sustainability.
Pholeo allows my team to plan together, no more worrying about breaking a formula and spending hours trying to fix the budget spreadsheet.
With Pholeo the real-time numbers are always just a click or tap away.
Regina Panza
F&B Lead
Unleash the Power of Seamless BEO & Invoice Management
Operate on the Same Terms as Your Catering Manager
Build and recall menus easily with inventory-on-the-fly functionality.
Use labels, areas, and location details to organize services, similar to Excel workbooks.
Export specs into a print-friendly BEO format or invite catering managers to populate directly within Pholeo.
Seamless Updates and Change Management
Label services with “change required” for BEOs that need updates.
Export summarized changes for catering teams or leave notes for last-minute on-site adjustments.
Ensure the same tool used for planning becomes indispensable during execution.
Efficiency Gains Compared to Traditional Methods
Save up to 40% of the time spent on submitting and reviewing specs.
Collaborate directly within Pholeo for faster review and integration of BEO numbers.
Why Choose Pholeo?
Enhanced Item Recall and Duplication
Save hours by recalling pre-built inventory items and duplicating services for multiple event days.
Simplify cross-checking of final BEOs using intuitive filters like keywords, labels, or locations.
Paper Free and Organized
Assign team members to services, store individual orders, and produce entire programs without printed materials.
All information is centralized, making on-site production smoother and more environmentally friendly.
Dashboard Integration and Historical Data
Roll up costs and areas into visual dashboards for quick oversight.
Reference historical data captured in Pholeo for continuous improvement year over year.
See Pholeo in Action
BEO & Invoice FAQs
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Yes, Pholeo is designed to accommodate different BEO formats by allowing planners to either export a standardized, print-friendly version of specs or invite catering managers to populate their specific BEOs directly in the platform.
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Pholeo lets planners input and track taxes, gratuities, and service fees as part of the invoicing process, ensuring accurate budget calculations and clear reporting for final reconciliation.
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Planners can update notes, attach supplementary documents, or communicate directly within Pholeo to provide additional details. These updates can be filtered and shared seamlessly with the catering team.
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Yes, Pholeo’s filtering system allows planners to label and track BEO updates, creating a consolidated change summary that can be exported for quick reference during the event.
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Pholeo provides a clear breakdown of all services and associated costs, allowing planners to cross-check final invoices against original specs and changes. This ensures that discrepancies are identified and resolved efficiently.
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Absolutely. Pholeo enables planners to organize multiple types of services within the same Pholeo by leveraging supplier categories.
Ready To Learn More?
Discover how Pholeo can transform your event planning process.
Fill out the contact form, and our team will be in touch to show you how we simplify and streamline event logistics.
