Event Logistics Lab: Q1 Wrap-Up
Budgeting, Burnout & BEOs – What We Learned in Season 1
Did you miss us? We missed you. The Event Logistics Lab podcast is back with a Q1 recap that hits harder than 2025 menu pricing
In this 15-minute rewind episode, co-host Rocio Aldana (COO + co-founder of Pholeo) walks through the top takeaways from our first season — from cutting F&B costs without sacrificing quality, to finding small moments of calm in the chaos of peak season. If you’re an event planner, vendor-side pro, or logistics mastermind, this is your back-pocket summary of everything we’ve learned so far.
What’s Inside This Episode:
💰 Budgeting Brilliance
Lee Avery joined us to break down how to cut costs, not quality. Think: the hidden cost of staff meals, how to prep for 2025 pricing spikes, and why daily reconciliation isn’t just for accounting nerds.
🔌 Event Tech (and the back-of-house reality)
Rocio took us through her 15-year journey in the world of event tech — from binder tabs to building Pholeo. And yes, we talked about eating cold fries behind Hall A pipe and drape.
🧳 Corporate Travel & Loyalty Hacks
Trish Rothman gave us the real talk on travel: reward points, planning for group travel headaches, and one unforgettable Delta story.
🌱 Sustainability (That Doesn’t Suck)
Julie Larson kicked off the season with smart, authentic ways to reduce event waste — no gimmicks, just measurable impact (like simplifying your buffet options).
🧠 Burnout & Self-Care for Planners
Marley joined us for a feel-good Power Half Hour on finding calm in a high-stress industry. From meditation moments to mental check-ins, she reminded us why you matter as much as the event does.
Perfect Listening For:
Planning during peak season (hey May & June 👋)
Scrubbing specs or BEOs
Needing a dose of encouragement between meetings
Craving tactical tips with zero BS
Links & Resources:
🌐 Explore our event planning platform: www.pholeo.io
📬 Got ideas or want to be on the podcast? Contact us
Final Shoutouts:
To everyone who joined us this quarter — from the polished Zoom pros to the friends who dropped by our office mics for Power Half Hours — thank you. We loved learning from you, laughing with you, and occasionally dragging corporate event tech platforms that shall not be named.
Got a story? A tool we should feature? Something to say about BEOs? We’re all ears.
Follow us @pholeo.io and wherever podcasts stream. And remember, no… coffee is not free, Linda.
